Typical Meeting Contents
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Sergeant-at-Arms
sets up room; greets attendees; starts meeting with introduction of
Presiding Officer |
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Presiding Officer
welcomes everyone and identifies guests and handles any club
business and may give a few announcements. Optionally, the Presiding Officer may assist the Toastmaster in filling agenda slots discreetly. |
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Word of the Day
(should have arrived early to put word, definition and sample
sentence on board) is introduced. Gives the information on the board
to the group. [Club acknowledges use of the word by knocking on
wood.] |
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Toastmaster of
the Day is introduced. May give short anecdote or tell short story
when time permits. Discreetly fills slots in the agenda and the meeting is
previewed. Throughout the meeting, the Toastmaster guards the
lectern, provides transitional statements and keeps
control |
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The Table Topics
Master is introduced and begins to pose questions to the audience.
Volunteers are requested, but some questions may be assigned to
specific people. Each speaker should target 1-2
minutes |
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Each speaker is
introduced in turn by the Toastmaster. Any visual aids should be
arranged prior to the meeting. Time limits set in the bulletin
should be targeted and given to the timer and the evaluator before
the
meeting |
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The General
Evaluator is introduced and may give some meeting analysis at that
time, or defer it to later. Comments, whenever given should focus on
the structure of the meeting and the keeping of club agenda rules as
stated in this presentation. The GE may also evaluate those he/she
introduces, such as the evaluators, the grammarian and the
timer |
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Each Evaluator
[who should make arrangement with the speaker before the meeting to
obtain the manual and their projected time] is introduced and gives
a 2-3 minute analysis of their speaker. The evaluator should accent
the positive and use constructive criticism when necessary at the
end of the presentation |
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The Grammarian is
introduced by the GE and will make comments on grammar, word usage
(such as the work of the day), and other language issues. All "ahs"
and similar pause words are tabulated and reported at this time as
well. |
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The Timer is
introduced by the GE and will give a time report, at minimum, for the Table
Topics participants, Main Speakers, and Evaluators. Other items on the agenda may also be timed as the timer deems noteworthy. A stop watch and
timer flip card set are provided to assist in these duties. The flip
cards are green, yellow and red and are to be used for the aid of
the Main Speakers. The red card may also be used to give a subtle hint to anyone else on the agenda that they are taking much more than their allotted time on the agenda. |
{The green card is raised 2 minutes before the target
time. The yellow card is raised 1 minute before the target time. The red
card is raised at the target time. [Some modification to this is made at
certain meetings.] }
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The General
Evaluator makes any final comments and relinquishes control back to
the Presiding Officer |
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The Presiding Officer conducts any additional business, makes new, or emphasizes already given, announcements and adjourns the meeting. [The PO will ask guests if they have any comments about the meeting as time allows.] |